Job Description

Administrative Support Position Benefits: Dental insurance, health insurance, paid time off, vision insurance Position Summary Responsible for providing administrative and operational support to the company by maintaining the office systems and organizing office operations and procedures. Responsible for all daily paperwork, maintaining customer and vendor relationships, and reconciliation of payments. Essential Functions Provides clerical support when needed to assist administrative staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents, billing, etc. Maintains inventory of office supplies; orders new supplies as needed. Troubleshoots billing issues, receivables, and purchase orders. Assists with vendor setup and customer portals. Approves office supply orders. Manages administrative personnel. Approves and keeps up with employees' time and PTO. Assist with permits in surrounding counties. Performs other related duties. Additional Job-Related Duties Comply with federal and state law, regulations, and all Company rules. Participate in online and in-person training and other educational opportunities to develop knowledge, skills, and abilities. Any other job-related activities requested by immediate supervisor. Education/Experience Requirements High school diploma or equivalent required. Associate or Bachelor's degree in business administration preferred. Minimum of five (5) years of applicable experience required. Physical Requirements This position requires long hours sitting and using office equipment, including telephones and computers and may also require some light lifting of files and materials and carrying checks, mail, and other documentation to different departments from time to time. The position may also involve some repetitive motions of the hands, wrists, and elbows. Working Conditions This position is normally performed in an office or jobsite office work environment, which does not subject the employee to the elements. The noise level in the work environment is usually moderately quiet. This position may require a flexible schedule, periodic overtime, and overnight travel as needed. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. For more than 60 years, W. W. Gay has been more than just a leader in mechanical contracting. We have been a place where hardworking professionals build lasting and fulfilling careers. Our success comes from people with integrity, strong character, and a team-first mindset, and we are looking for more individuals like you to join our growing team. Many of our employees choose to stay with us through retirement, finding purpose and opportunity in every project. Whether your skills are in project management, preconstruction, administration, safety, or the trades including plumbing, HVAC, and pipefitting, there is a path forward for you here. As a full-service mechanical contractor since 1962, W.W. Gay is proud to deliver innovative solutions with transparency, efficiency, and a name our clients can trust. What Sets Us Apart 24/7 HVAC and Plumbing Service Licensed in multiple states Financial stability and bonding capabilities of $100 million single project/$350 million aggregate Leadership within 9 office locations throughout Florida and Georgia Yearly Service Agreements and Preventative Maintenance Fleet of over 400 vehicles company-wide Crane and Construction Equipment (bare and operated) At W.W. Gay, you will find stability, opportunity, and the chance to make an impact every day.

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