Job Description
PROJECT ACCOUNTS PAYABLE MANAGER Summary The Project Accounts Payable Manager is primarily responsible for the management of the project Accounts Payable function. The Project Accounts Payable Manager develops and maintains systems, procedures and policies relating to project accounts payable and cash management to ensure adherence to Foundation guidelines.
ESSENTIAL DUTIES AND RESPONSIBILITIES Accounts Payable - Manages the Project Accounts Payable function and is accountable for ensuring that all disbursement deadlines are met.
- Responsible for creating the annual check run schedule and communicating cut off deadlines.
- Directs and reviews the work performed by the Project Accounts Payable Coordinators including voucher preparation, payment selection, preparation of checks, wire, and ACH transfers.
- Maintains the Accounts Payable subsidiary ledger in the Deltek-Costpoint accounting system.
- Ensures the accuracy of general ledger coding and that all transactions have been properly approved and adhere to internal policies and procedures.
- Reviews the adequacy and accuracy of supporting documentation and ensures the proper accounting treatment is applied.
- Posts subsidiary ledger transactions (i.e., Accounts Payable, Cash Disbursements, and Purchase Order).
- Maintains the Purchase Order module and prepares related monthly reconciliation schedules.
- Interfaces with Foundation staff regarding grantee and vendor disbursements, expense report, and vendor related issues.
- Coordinates with signatories.
Banking and Cash Management - Determines cash requirements and ensures disbursements are properly funded.
- Reviews and approves transfer required to fund check runs.
- Prepares check run detail, outstanding check list and other related reports.
- Receives notification of significant disbursement requests for check run liquidity planning.
- Performs Positive Pay uploads.
- Monitors banking notifications and troubleshoots any returned checks, wires, and ACH payments.
SECONDARY DUTIES AND RESPONSIBILITIES - Provides back-up for Accounts Payable Manager.
- Assists in the execution of fiscal year-end closing tasks and the preparation of audit work papers/schedules.
- Assists in the preparation of the annual Form 990.
- Performs other special projects and duties as directed and assigned.
MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS) - Bachelor's degree in relevant discipline required.
- At least five years' relevant accounts payable experience required.
- One or more years of supervisory experience required.
- Experience with Deltek-Costpoint strongly preferred.
- Non-profit experience preferred.
- Experience analyzing, interpreting, and applying pertinent OMB Circulars will be considered a plus, particularly OMB Uniform Guidance and its predecessor Circulars A-110, A-122, A-123 and A-133.
- Proficiency in Excel and Word are required.
- Strong communication skills for interacting at all levels of the Foundation.
- Strong planning and organizational skills to balance and prioritize work.
- Excellent attention to detail.
- Self-starter, highly motivated, and ability to meet strict deadlines.
- Customer service oriented.
COMPENSATION $100K per year
Note: Salary is negotiable depending on the candidate's skills and experience.
LOCATION Washington, DC
Application Notes: Please submit a cover letter describing your interest and qualifications, and resume.
Applicants must be currently authorized to work in the US on a full-time basis.
Equal Opportunity Statement - The National Fish and Wildlife Foundation complies with all applicable federal, state and local laws in its commitment to being an equal opportunity employer. The Foundation does not discriminate against applicants or employees on the basis of race, color, religion, age, sex, national origin, ancestry, marital status, personal appearance, citizen status, disability, sexual orientation, gender, identity or expression, pregnancy, child birth or related medical conditions, family responsibilities, matriculation, genetic information, political or union affiliation, veteran status or any other status protected by applicable law.
Disclaimer - The statements contained herein are intended to describe the general nature and level of work to be performed by the employees in these positions. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in each position. Other responsibilities, duties, and skills may be assigned and management retains the right to add or change the responsibilities, duties, and skills at any time.
Job Tags
Full time, Local area